Introduce the group and who needs kit
Give the club or collective’s name, country, activities and the number of people involved. Distinguish total membership from likely buyers: an association of a hundred people does not necessarily order a hundred outfits. Explain whether you are replacing a collection, preparing an event or equipping one particular squad. That purpose helps build a selection around the real project.
Estimate quantities by product
Prepare a short list of desired pieces and an estimated quantity for each. If you are deciding between two ranges, mark them as alternatives instead of counting the same need twice. Mention essential construction options and any planned club stock. Minimums relate to products, so an overall garment count alone cannot describe all the commercial conditions of a collection.
Explain the budget and priorities
Give a target per piece or basket and say what can change: range, number of models, options or quantity. If the club funds part of members’ orders, keep that budget separate from the purchase payable to Owlin. Member support is not a supplier discount. You can request an alternative selection to compare without promising riders a final price prematurely.
Prepare the design without waiting for perfect files
Share colours, available logos and elements to retain. Add a few examples with an explanation of what they illustrate, then identify who approves the artwork and sponsors. Vector files will help the design work, but an initial conversation can already establish what is missing. You do not need to produce your own finished mock-up before explaining the group’s identity.
Include the deadline and logistics
State the use date, delivery country and receiving location, together with the preferred way to gather orders. Flag open questions such as fitting, a dedicated shop, reorders or payment terms. The proposal can then separate garments from associated items. Review the references, quantities and offered conditions before using the quote to announce a collection or member prices.
Your checklist before starting
- Describe the group and the collection’s purpose.
- Estimate quantities by model without double-counting alternatives.
- Give the budget, priorities and essential options.
- Share timing, destination and points still to confirm.
Models, prices, minimum quantities, options and lead times must be confirmed in your quote and the terms of your sale. Read the Owlin Custom terms.
Turn your idea into your club’s next collection.
Your riding style, the garments you have in mind and an approximate headcount are enough to start the conversation. You do not need finished artwork.
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